Constitution of A.S.I.A.
Adopted on February 8, 2013
Article I – A.S.I.A.
Adopted on February 8, 2013
Article I – A.S.I.A.
- A.S.I.A. was formed in response to the growing need to create a community that supports and serves Asian graduate students and Allies at the School of Leadership and Education Science.
- The purpose for the formation of A.S.I.A. is to provide compassionate service and educational excellence through collaborative work, across disciplines, in support of Asian students/population and their Allies within the University of San Diego and local constituents of their community.
- Membership is based on individual interest of multicultural and diversity service in support of Asians and their Allies at the University of San Diego and local constituents.
- Members must attend meetings and events.
- Must go through orientation.
- Members must commit to the membership pledges.
- Members must commit to or support one act of compassionate service or educational excellence for either A.S.I.A. or another group on campus that furthers the mission and vision of the University of San Diego or SOLES.
- Members have the right to resign from membership at any time by submitting a letter of resignation. In such a case, the resigning member will be asked to provide a summary of details with regards to any pending projects.
- Members have the right to vote on items brought forth by the Executive Board. All items to be voted upon must meet Executive Board approval. The approval process must be overseen by the President and Advisor of A.S.I.A.
- Members have the privilege of serving others in compassionate service and forwarding academic excellence.
- Meetings will be held every second Friday of the month. Meetings are subject to change. Meetings may be held on-line.
- Meeting announcements will be made via Facebook. Official announcements will be made via the A.S.I.A. website and Facebook messaging.
- The President or Vice President will request live meetings. Collective agreement of the date will be set according to the officials communications of such.
- President: Provide leadership vision and goals for the Executive Board and members of the Club. Responsible for the orientation programming. Conduct monthly on-line meetings held every second Friday of the month.
- Vice President: Facilitate the live meetings. Live meetings will be announced as needed. Forward mentorship program across disciplines within the University of San Diego Community.
- Secretary: Provide intermittent secretarial duties. Supervise volunteers.
- Treasurer: Handle requests for funding and accounting for the club.
- Public Relations: Assist in creation and distribution of event flyers. Upkeep of website and email account.
- In the event of vacancies within the board, the officials may recommend or recruit accordingly. Should such actions result in vacancy, the board will work collaboratively to divide roles and duties based on full consideration of each board member with respect and dignity one toward the other.
- Each individual official will create the Roles and Responsibilities of their official post. The board will review the said roles and responsibilities and collectively decide upon the expectations accordingly.
- All board officers will be selected by appointment of the president. At the request of the current board of officials, such appointment via the president can be denied. Should any board official move for a vote of any official title, the said official making the motion may spear head the voting process of the official position. At such time, the membership and board may cast votes for the position. Terms will be held for one full year. A person may hold a position for up to three years.
- Nominations will take place the first week of the Spring Semester. All board officials are nominated via appointment of the current president. However, board officials can override this appointment and the official denying the appointment will enact a voting process.
- Nominees may present their qualification at the Orientation meeting. Elections will be held and planned by the official who denied the motion of an appointed official.
- In the event of a run off, two people will serve within the position and collaborate on the roles, responsibilities, and expectations. The draft of the roles, responsibilities, and expectations must be submitted to the board on-line within two business days. Otherwise, the board will vote for whom would best fit the official position. A final vote of the board will be made based on a collective decision. The decision will be final and subject to unanimous vote of the board.
- Club funds will be obtained through fund raising and application for funds. The treasurer will handle tracking of revenues and expenses.
- Standing and/or ad-hoc committees will exist in A.S.I.A. and function to serve the goals, vision, and mission of the club with a unanimous vote of approval from the official board. As such, they must meet with the club advisor to ensure their cohesion within A.S.I.A.
- A.S.I.A. is affiliated with SOLES. As such, they will seek collaborative opportunities in support of other Graduate student organizations within SOLES and on the University of San Diego campus.
- An advisor will be sought out by A.S.I.A. If the advisor agrees to support the mission and vision of A.S.I.A. and uphold the functions of compassionate service and educational excellence, they may assume the position. An official introduction of such will be made at the orientation, meetings, and events of the club.
- The Constitution will be ratified by the membership through the representation of the board. Via unanimous vote, the board may amend or improve the working document of A.S.I.A’s constitution accordingly.
- An amendment will be presented to the board and will be ratified via unanimous vote.
- Procedures for inclusion of any rules and regulations specific to the club or organization are subject to the review of the board. The board may seek to approve or disapprove procedures. The board will make efforts for bylaws collectively, subject to the choice of the board member to participate. As such, they may or may not choose to actively participate in the process.